SCA Policies 2021
We provide activities with appropriate platforms and facilities with qualified coaches. However, we do not accept liability for any consequences, and all guardians are confirming they understand when registering for our classes or events. Parents/guardians are responsible for any damage caused by their children and for supervising their children before and after classes. Any type of unsporting behaviour when playing chess either during or after classes, including but not limited to consulting chess engines during games, or logging to other accounts, will be closely examined and subject to appropriate disciplinary measures. In the most severe cases, unsporting behaviour, or cheating, will result in expulsion from our chess platforms and Academy. We reserve the right to exclude children who have a negative impact on classes.
Please respect the class start and finish times so we may provide the best possible experience to all students. Students cannot eat during the class. For onsite classes, parents/guardians should bring students to the teaching location no earlier than 10 minutes before the class start time and collect them no later than 10 minutes after the class finish time. SCA cannot supervise students outside these times. Parents/guardians cannot stay in the classroom during the class. During the first class or free trial class, parents/guardians may stay in the class for the first 15 minutes only.
We reserve the right to cancel classes due to unforeseen circumstances (e.g. instructor illness). We will either reschedule the class, send a substitute chess coach, or arrange a make-up class.
Season Pass (Season registrations)
Our season pass provides access to one class per week at your chosen time for the duration of the season. At least 3 classes must be registered at one time to qualify for the full membership price. If only 1 or 2 classes remain, they can be included in the next Season’s membership when registered together and will also qualify for the Early Bird Discount. Memberships and classes are non-transferable. Each season pass includes:
- One class per week at your chosen time
- One online practice session per week based on student’s level
- ChessKid Gold membership for the duration of the season
- Weekly ChessKid online tournaments
- Gift bag
Make-up classes can be taken for missed classes up to 3 times in a season when prior notice is given, at another time or location subject to availability. Leave and make-up requests must be made at least 24 hours in advance for our coaches to maintain quality standards for all students. Leave or make up requests made within 24 hours of the class time cannot be granted. Once a make-up class has been scheduled, it cannot be rescheduled unless at least 24 hours’ notice is provided. Where a class is missed without a prior notice, the credits will be deducted as absent.
Make up classes must be taken within the same season as the missed class, except the last class which can be taken in the following season. Make-ups for any classes cancelled by SCA can be taken at any time. Notice for sick leave must be given at least 1 hour before the class.
Drop-in class tickets can be purchased at the individual class rate and used flexibly when there is space in the class. Drop-in class registration cannot be approved if the class is full of fulltime course participants. We can only guarantee places for students who register for the entire course.
Refunds or Credit Carry Over
Registration fees are fully refundable up to 5 working days before an activity commences. Less than 5 days before then 80% is refundable. After the first class and up to halfway through the Season, 50% of the remaining classes registration fees are refundable. After half of the classes in the Season Pass have completed no refund will be issued. Any payment transaction fees will be deducted from the refund.
If a student cannot continue attending the classes in that season, dropping out request should be submitted at least 5 working days in advance before stopping the attendance. 80% of the remaining credits can be carried over to the following season only.
Refund Application is required as written confirmation of refund or credit carry over to the following season.
Photographs and Information
We may take photographs of participants and record online lessons and lectures and use for relevant promotional purposes. We may also publish competition participants name, age, school and chess federation on our online platforms. If you do not wish you or your child to be included, please inform us.
Our programmes may be temporarily suspended during any period(s) where we are unable to carry out them out by reason of an Act of God, acts or decrees of governmental bodies, fire, flood, earthquake, terrorism or threats of terrorism, war, civil disorder, labour strikes or disruptions, medical epidemics or outbreaks, destruction of facilities, curtailment of transportation facilities , or any similar event or occurrence beyond our reasonable control (Force Majeure Event). We shall not be liable to deliver any programmes temporarily suspended for such reason.
Should we invoke this clause, we shall have the right (but not obligated) to offer an alternative programme. Under the above circumstances, if registrants refuse to accept the alternative programme, then a refund of programme costs will be processed according to the refund policy detailed herein.